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INTERNATIONAL AMATEUR RADIO UNION
Region 1
RULES FOR CHAMPIONSHIPS
IN AMATEUR RADIO DIRECTION FINDING
PART A - ORGANISATION
version 2.6 (November 10th, 2002)
Contents:
1. Definitions
1.1 Amateur Radio Direction Finding (ARDF) is an amateur radio sport in which competitors by means of a direction finding receiver are to find a number of transmitters hidden in the competition area in the shortest possible time .
1.2 Competitors are individuals of either sex or a team.
1.3 Single competitors or teams are delegated by amateur radio societies being full members of a regional IARU Organisation. Teams from countries, which have no IARU member society, can be accepted by the ARDF WG.
1.4 The term event embraces all aspects of an ARDF competition, including organisational matters, e.g. start draws, team official meetings, ceremonies etc. and the competitions, usually on the 3,5 and 144 MHz amateur radio bands.
1.5 An ARDF World Championship is the event to award the title of World Champion in ARDF. A World Championship is organised by an amateur radio society authorised by its corresponding IARU Organisation.
1.6 A Regional ARDF Championship is the event to award the title of Regional Champion in ARDF. A Regional Championship is organised by an amateur radio society authorised by its corresponding IARU Organisation.
1.7 An IARU Regional Amateur Radio Direction Finding Working Group (hereinafter known as ARDF WG) is a permanent specialized body of the IARU Regional Organisation, set up by the Regional General Conference. Its aims are:
· to exchange information related to ARDF
· to develop ARDF materials and to provide ARDF advice to national societies
· to submit ARDF advice, proposals and recommendations to the Regional Executive Committee
· to participate in the organisation of IARU ARDF events within its region
· to undertake ARDF activities on behalf of its IARU Regional Organisation
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2. General provisions
2.1 These rules are valid for and shall be used in connection with IARU World and Regional Championships in Amateur Radio Direction Finding.
2.2 These rules are recommended as a basis for any international ARDF event and national championships.
2.3 These rules are binding for all persons engaged in ARDF Championships organised under these rules.
2.4 The guiding principle in the interpretation of these rules shall be fairness.
2.5 Any ARDF event shall equally challenge the technical (direction finding), orienteering and physical skills of a competitor.
2.6 All technical (direction finding) and orienteering tasks must be solvable by means of the direction finding receiver and an appropriate map of the competition area.
2.7 Changes to part A of these Rules are subject to approval by the IARU Regional Conference or during the period between Conferences by the Executive Committee (EC). Proposed changes are to be presented to the EC by the ARDF WG Chairman.
2.8 Changes to part B of these rules are subject to approval by the ARDF WG. At least two thirds of ARDF WG members present at the meeting or at least 50% of the total number of ARDF WG members must vote „In favor“ in order to take a valid decision.
2.9 The English text of these rules shall be taken as decisive in any dispute arising from a translation into any other language.
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3. Event programme
3.1 ARDF World Championships should be organised every even year and Regional Championships every odd year. Deviations from this rythm require approval by all (three) regional ARDF WG at least two years before such changes can become effective.
3.2 The event dates and the programme are proposed by the organiser. They require approval by the relevant ARDF WG.
3.3 ARDF Championships shall take place on two amateur radio bands: 3.5 MHz and 144 MHz. Separate competitions shall take place on each band on diffferent days.
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4. Event preparations
4.1 Any IARU society may apply to organise an ARDF event of world or regional level.
4.2 Applications of interested societies are to be presented to the ARDF WG on official application sheets provided by the WG.
4.3 Application sheets are to be received by the Chairman of the ARDF WG not later than January 31st three years prior to the year of the Championships .
4.4 ARDF WG shall propose the organising society to the EC the same year.
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5. Participation
5.1 Competitors shall have full passport-holding citizenship of the country of the society they represent. Other nationals living at least for one year in the country in question may also participate for the society of said country; the legitimacy of the residence shall be proven by an official document. Exceptions from this requires the approval of the ARDF WG and the societies involved.
5.2 Each participating society shall appoint a team manager to act as a contact person between the team and the organiser. It is the team manager’s duty to see that the team receives all necessary information.
5.3 Competitors participate at their own risk. Insurance against accidents shall be the responsibility of their society or themselves, according to national regulations.
5.4 Each society may enter a team in each category and a number of team officials. The organiser shall fix the maximum number of officials per team, in accordance with the available facilities. This maximum number shall be the same for each team and shall be at least 5.
5.5 One additional team may be entered by the organizing society. This team shall participate unofficially.
5.6 Competitors from outside the relevant Region may take part in IARU ARDF Regional Championships. However, they shall be classified unofficially.
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6. Costs
6.1 The costs of organising an event shall be borne by the organising society and to cover these costs an entry fee may be charged. Such entry fee shall be kept as low as possible and shall be approved by the ARDF WG. Societies being not a member of IARU shall pay twice (200%) the defined fee.
6.2 All entry fees have to reach the organising society not later than six weeks before the event. If approved by the ARDF WG an additional fee can be charged for late payments.
6.3 Participating societies or the participants themselves shall bear the travelling costs to and from the place of the Championship and the costs of accomodation and board during the event.
6.4 The relevant IARU Regional Organisation shall bear travel expenses to and from the place of the Championship, together with the costs of accomodation and board, of the Chairman of the International Jury. The organiser shall bear accomodation and board of the members of the International Jury. Their travel costs shall be borne by the societies to which they belong.
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7. Event information
7.1 The official language during the entire event shall be English. Official information shall be given in writing. It may be given orally only in urgent cases and in response to questions at team officials’ meetings.
7.2 Information from the organiser and / or the ARDF WG shall be given in the form of bulletins. Bulletin 1 shall be sent to all societies being known as interested in ARDF and the Chairmen of the other two Regional WG’s. Bulletins 2 and 3 shall be sent to the societies having declared their intention to participate. A copy of each bulletin shall be sent to each member of the ARDF WG.
7.3 Bulletin 1 (invitation) shall include the following information:
· Organising Society with address, telephone/fax number and e-mail address
· venue
· dates and types of competitions
· any participation restrictions
· expected starting fee and costs of accomodation and board
· any peculiarities of the event
· latest date to reach the organiser and address for Letters of intent
7.4 Bulletin 2 (event information) shall include the following information:
· all information given in Bulletin 1
· entry fee for competitors and team officials
· types and cost of accommodation and board
· bank / account details for payments and latest date for funds to be received to avoid late payment fees
· latest date for acception of entries
· description and type of any transport offered
· event programme
· maximum number of officials per team
· any permitted deviations from the rules
· directions for the registration of media representatives and any extra representatives of the societies
· directions for obtaining entry permits (visas)
· description of terrain, climate and any hazards
· opportunities for training
· embargoed areas
· description of the marking devices
· technical parameters of used transmitters
· the frequencies and output RF power/ERP of transmitters on both bands
· description (type, gain, height above the terrain) of the 144 MHz antennas
· description (length, grounding system) of the 3.5 MHz antennas
· notes on competition clothing, if necessary
· a recent sample map showing the type of terrain, if available
7.5 Bulletin 3 (Additional event information) shall include the following information:
· detailed programme of the event
· details of the terrain
· sample or 100% size picture of the starting ticket, if used
· electronic marking system description, if used
· map sizes, if exceeding 210*297 mm
· scales and vertical contour intervals of the maps
· address and telephone/fax number of the competition office
· details of accommodation and food
· transport schedule
· team officials’ meetings
7.6 Bulletin 4 shall be handed over on arrival of the competitors and shall include final details of the event .
7.7 Bulletin 1 shall be dispatched TEN MONTHS before the event, Bulletin 2 FIVE MONTHS and Bulletin 3 ONE MONTH before the event.
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8. Entries
8.1 Societies intending to participate in the Championship shall send a Letter of Intent to participate to the organiser not later than SIX MONTHS before the event.
8.2 Entries giving the expected number of competitors of each category, the number of team officials and the team manager’s name, address, phone/fax numbers and e-mail address shall reach the organiser not later than TWO MONTHS before the event.
8.3 Each competitor’s name, date of birth and category and the names of the team officials shall reach the organiser as early as possible but not later than 24 hours before the first meeting of the International Jury. Later entries or changes may be made only with permission of both organiser and International Jury.
8.4 The organiser may exclude competitors or teams from starting if their entry fee is not paid and no agreement has been reached about payment.
8.5 Competitors may be entered by their society only.
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9. Jury
9.1 The International Jury for IARU ARDF Championships shall consist of the following members:
· Chairman of the Jury
· Secretary of the Jury
· Referee at the start
· Referee at the finish
· Referees in the competition area
· Siting referee
· Technical Director
9.2 The Chairman of the Jury at an IARU World Championship shall be a member of the Regional Executive Committee or an ARDF International Class Referee designated by the Regional EC. The Chairman of the Jury at an IARU Regional Championship shall be an ARDF International Class Referee authorised by the relevant regional IARU organisation.
9.3 The referees in the competition area, at start and finish and the siting referee shall be International Class Referees. The siting referee shall be provided by the organising society. The Secretary of the Jury and the Technical Director shall both be provided by the organising society and neither need be an International Class Referee.
9.4 The members of the Jury shall be selected and proposed by the Chairman of the ARDF WG, in cooperation with the organising society, from the list of approved IARU International Class Referees. They shall be drawn from as many societies as possible. The names of the members of the International Jury shall be recorded and announced as early as possible before the beginning of the event.
9.5 The members of the International Jury shall ensure that rules are followed, mistakes are avoided and that fairness is paramount. They have the authority to require adjustments to be made if deemed necessary to satisfy the requirements of the event.
9.6 The International Jury shall meet a day before the competition to approve the time limit and starting sequence, which is determined by the organiser.
9.7 At the end of each competition the International Jury shall meet to discuss and approve the results and shall decide upon possible protests.
9.8 Any decision of the Jury will be final only if all Jury members are present. In urgent cases preliminary decisions may be taken if a majority of the Jury members agree on the decision. These decisions are clearly to be marked ”preliminary ”.
9.9 If a Jury member declares himself to be prejudiced or unable, the Chairman of the Jury shall nominate a substitute.
9.10 In cases of dispute, a solution shall be reached by means of a vote. In case of an equal number of ”aye” and ”no” votes, the Chairman of the Jury shall have the casting vote and shall decide. The Secretary of the Jury and the Technical Director both have no votes.
9.11 Decisions of the Jury are final and cannot be challenged.
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10. Complaints
10.1 A complaint can be made about violation of these rules, mistakes in the results or the organiser’s directions.
10.2 Complaints can be made by event or team officials, competitors or anybody else connected with the event.
10.3 Any complaint shall be made orally or in writing to the organiser as soon as possible. A complaint is adjudicated by the organiser. The complainant shall be informed about the decision immediately.
10.4 There is no fee for a complaint.
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11. Protests
11.1 A protest can be entered against the organiser’s decision about a complaint or against major infringements of these rules.
11.2 Protests can be entered by team or event officials only and must be presented to a Jury member for further action by the Jury.
11.3 The Jury shall decide upon the protest and present a decision as soon as possible. It is up to the Jury to make its decision public or inform the protestant only. The decision of the Jury is final and cannot be appealed.
11.4 There is no fee for a protest.
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12. Media service
12.1 The organiser shall offer media representatives attractive working conditions to observe and report on the event.
12.2 As a minimum, the organiser shall make available to media representatives the following:
· hotel accommodation to be paid for by the users
· start lists, programme booklets and other information on the day prior to the competition
· opportunity to take part in the model event
· weather-protected working space for media representatives’ typewriters or computers in the finish area
· result lists and maps with courses immediately after the competition
· telephone and fax for international connections, preferably in the finish area, to be paid for by the users.
12.3 The organiser shall make every effort to maximise media coverage as long as this does not jeopardise the fairness of the event.
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13. Event reports
13.1 Not more than ONE MONTH after the event, the organiser shall submit a report to the ARDF WG Chairman containing:
· complete result lists
· three copies of each map with course details
· comments about the event
13.2 One copy of every bulletin, the final programme including start lists and a plan of the organisation shall be sent to the ARDF WG Chairman for the archives not more than SIX MONTHS after the event.
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